Any trip supervisor who’s needed to e book and set up work journeys with out the assistance of a trip control corporate (TMC) will know; it’s not a very easy activity.
Forever looking for suitable lodging on more than one internet sites. Chasing down numerous invoices from a lot of staff. Ensuring all travelling staff are protected always. The record of duties is going on and on, and we haven’t even discussed seeking to keep inside of your corporate’s trip finances but!
On this information you’ll discover a evaluate of the best 5 trade trip control corporations in Scotland. We’ll additionally in brief speak about the principle advantages of the use of a trip control corporate, and the core options to search for when opting for which corporate to move with.
What are the principle advantages of the use of a trip control corporate?
Saving cash, saving time, protecting staff protected and happy. Those are the most obvious advantages that include the use of a trip control corporate.
Listed here are simply one of the tactics trendy trade trip control corporations mean you can succeed in those advantages:
- Negotiating the most efficient offers: Shuttle control corporations mean you can cut back the volume you spend by way of negotiating the most efficient trade trip charges for your behalf. They may be able to additionally assist you to shape long-term partnerships with airways and inns that will help you lower trip prices transferring ahead.
- Detailed trip and expense studies: Optimizing your trip finances in accordance with earlier journeys is without doubt one of the absolute best tactics you’ll be able to cut back trade trip prices. Shuttle control corporations supply detailed trip and expense studies that will help you do exactly that. In addition they centralise your entire trip knowledge in a single position, providing you with deeper perception into trip spend and trip programme efficiency.
- Save time with the whole thing in a single position: Fashionable company trip control corporations let you centralise all trade trip processes. They will have to give you a unmarried user-friendly platform that allows you to take care of the whole thing from reserving and trip coverage compliance, to day out protection control and invoicing.
- Self-booking for additonal potency: Fashionable trip control platforms permit your staff to make their very own trip preparations. This implies not more back-and-forth between you and more than one staff over what must be booked and why.
- Making sure trip coverage compliance: You set trip insurance policies in position for a explanation why; to cut back prices, streamline processes, and stay staff protected. Inevitably regardless that, staff frequently make preparations that fall out of doors your trip coverage. Via the use of a trip control corporate you’ll be able to prevent this from taking place, as a result of their platform will flag or block any unauthorised bookings.
- Worker protection and pleasure: If you wish to stay your staff glad and unfastened from hurt whilst travelling, each and every day out must be controlled successfully, and in moderation. Fashionable trip control corporations be offering intensive chance control, buyer fortify, or even traveller monitoring answers to make this as simple as imaginable.
Options to search for when opting for a trip control corporate
Fashionable trip control corporations mean you can simply set up each and every side of your corporate’s work journeys. However no longer all trip control answers are created equivalent!
Listed here are the principle options you will have to glance out for when opting for your most popular answer:
- In depth trip inventories: To persistently fulfil your corporation trip wishes, a contemporary trip control platform will have to be offering a variety of trip and lodging choices. This will have to come with the facility to e book other modes of transportation, similar to trains and condo vehicles.
- Flexibility: Cancellations and last-minute adjustments are sadly all too not unusual within the trade trip international, so opting for a trip control answer with versatile reserving choices is very important.
- Complete buyer fortify: If issues move mistaken on a trade day out, you or the trade traveller concerned will want fortify out of your trip control corporate. If you’ll be able to’t simply get involved with an actual human 24/7 to take care of any problems that get up, the client fortify they’re providing isn’t just right sufficient.
- Centralized bill assortment: One of the vital primary causes for the use of a trip control corporate is to avoid wasting time and streamline processes. So no matter answer you select, it will have to consolidate your entire per month invoices into one unmarried supplier bill.
- Reporting/knowledge functions: Detailed trip/expense studies, and intuitive knowledge illustration are very important for figuring out and enforcing spend optimisation actions. Fashionable trip control corporations will have to at all times supply those options.
The 5 absolute best company trip control corporations in Scotland
According to the advantages and lines mentioned above, under is our select of the 5 best company trip control corporations in Scotland:
TravelPerk provides an all-in-one virtual answer that is helping you set up each and every side of company trip. With TravelPerk, all of the trade trip reserving procedure from begin to end is roofed inside of one centralised platform.
In addition to the benefit of use this centralised gadget brings, TravelPerk additionally has many different options that set it aside:
- The sector’s greatest trip stock for flights and lodging suppliers.
- Built-in trip insurance policies and in-app approvals — this comprises approval workflows, and the facility to customize strictness point for each and every workflow.
- FlexiPerk, a cancellation coverage that allows you to cancel trip preparations as much as two hours sooner than departure with a assured refund of no less than 80%.
- 24/7 buyer fortify with genuine people and a 15-second reaction fee.
- TravelCare, a trip protection and chance control answer that gives protection indicators, and whole visibility into all traveller places and related dangers.
- Centralised invoicing for all trade trip — eliminating the will for bill requests and reminders.
- Versatile, intuitive, real-time reporting overlaying each and every side of your corporation trip, together with bills, carbon emissions and extra.
- Fast and painless VAT reclaim answer.
- Massive catalogue of integrations with third get together device.
- TravelPerk Occasions, an occasions control answer that covers the whole thing from kick-offs and offsites to events, enabling far off and hybrid groups to glue in genuine lifestyles.
- Carbon offsetting with GreenPerk — to assist incorporate environmental sustainability into your trip program.
All-in-all, combining those options creates a complete trip control platform that may seamlessly serve the trade trip wishes of any corporate, giant or small.
For Scottish-based corporations, TravelPerk’s acquisition of UK trade trip specialist Click on Shuttle final 12 months makes it a specifically appropriate selection, because the platform has already won a foothold in the United Kingdom.
See how TravelPerk makes trade trip tension unfastened
2. EQ Shuttle
EQ Shuttle is a company trip control corporate based in 2011 and headquartered in Dunfermline in Scotland.
EQ Shuttle’s primary options come with:
- Flight, rail, lodge, condominium, and automotive reservations.
- On-line reserving platform having the ability to combine trip insurance policies.
- A 24-hour emergency touch staffed by way of the EQ staff.
- Personalized trip control studies, together with chance control reporting.
- Convention and occasions control.
- Incentive trip (journeys rewarded to best performers on your corporate).
- Medical trial trip.
- Ancillary products and services similar to chauffeur rent, foreign money, ferries, passports and visas, airport parking, airplane constitution and personal jet rent.
EQ Shuttle provides many helpful options for reserving journeys, nevertheless it isn’t a complete trip control provider. It doesn’t be offering any expense control or centralised invoicing answers, or very important options like versatile cancellation, VAT reclaim, third get together device integration, or a carbon offsetting program.
It additionally makes use of Concur as its self-booking platform, which has won more than one opinions on-line mentioning that the consumer interface isn’t user-friendly.
3. Stewart Shuttle Control
Based in 1972, Stewart Shuttle Control is an skilled trip control corporate with its headquarters in Glasgow.
Even if no longer only targeted at the trade trip sector, Stewart Shuttle Control nonetheless has masses to supply its company shoppers:
- Air, lodge, rail, ferry and automotive bookings.
- International air ticketing platform that provides the most efficient costs on over 900 airways throughout greater than 51 international locations.
- On-line reserving portal with trip coverage integration.
- 24-hour emergency help provider.
- Devoted account supervisor.
- Devoted convention and tournament control staff.
- Adapted control reporting, with post-trip trip knowledge on call for.
- Versatile cost answers (together with credit score phrases).
- Traveller monitoring — Stewart Shuttle Control can in an instant find all travellers in a particular house and speak to them by way of electronic mail or SMS message.
- Chauffeur provider, visa/passport provider, airport lounges, transfers and parking.
- Offshore and marine fares.
Stewart Shuttle Control comes with a tight vary of options, however is lacking essential answers like versatile cancellations, VAT reclaim, and carbon offsetting.
4. The Shuttle Corporate Edinburgh
The Shuttle Corporate Edinburgh is an impartial trip company with over 30 years of enjoy within the trip business.
They provide recreational vacations and honeymoons in addition to trade trip control products and services. For companies, The Shuttle Corporate Edinburgh provides quite a lot of answers:
- Air, lodge, rail, ferry and automotive rent.
- Account Control.
- Shuttle coverage control (together with ideas on how one can reinforce compliance.)
- Conferences, incentives, meetings, and tournament control.
- Traveller monitoring — with 24/7 emergency provider.
- Multi-level, complete control data to be had on-line, in addition to specified periodic studies.
- Reserving procedure analysis.
- Price financial savings via price relief making plans and implementation.
- Per month invoicing — The Shuttle Corporate Edinburgh can pay for the whole thing for your behalf and invoice you as soon as per 30 days. They may be able to additionally prepare invoice backs for foods and extra lodge products and services so your staff don’t need to pay in advance after which declare bills.
The Shuttle Corporate Edinburgh has a large focal point which incorporates many recreational trip products and services, however in addition they be offering a number of options for company shoppers. Should you’re in search of an all-in-one virtual answer regardless that, you received’t to find that right here. The Shuttle Corporate Edinburgh don’t be offering a unmarried centralised platform for end-to-end trip reserving and control. The provider they provide is extra of a standard, offline provider.
5. Shuttle CTM
With its head place of business in London, Shuttle CTM was once established in 1994, and specializes in designing customised trip answers for its shoppers.
Shuttle CTM’s primary options come with:
- All modes of delivery coated.
- Devoted strategic account supervisor.
- Consumer-friendly on-line reserving software with integrated approval workflows and trip coverage integration.
- Buyer-centric trip era, together with a suite of interconnected trip gear.
- Occasions control.
- Localised after-hours emergency trip fortify.
- Traveller monitoring.
- Trade-specific answers — for tournament trip, sports activities trip, and ERM (power, assets, and marine) trip.
- Carbon reporting and offsetting.
- Traveller wellbeing reporting.
Shuttle CTM is a contemporary company trip control answer with helpful, customisable options. On the other hand, the platform has restricted third-party device integrations, can’t ensure 100% trip coverage compliance, and does no longer be offering versatile cancellation/trip answers.
In case you are founded in Scotland and also you’re in search of a trip manegement technique to assist your corporate thrive, there are lots of just right choices to be had. Should you’re in search of an entire, highly-rated, end-to-end answer, TravelPerk can greater than ship. Should you’d like to determine extra about how TravelPerk can optimise your corporate’s trade trip program, achieve out for a unfastened demo as of late.